LIED RANDOLPH PUBLIC LIBRARY

September 11, 2017

Minutes
CALL TO ORDER

ROLL CALL: Megan Shearer, Kelli Thelen, Julie Loberg, Kalynda Kuhl, Ellen Bierschenk.

Anyone desiring to view the Open Meetings Act may do so. It is located in the meeting room.

APPROVAL OF MINUTES AND FINANCIAL REPORTS: Kalyna approved, Ellen seconded.  All were in favor.

LIBRARY REPORT

Library statistics: 1,058 visits with 1,215 items circulating, 294 computer uses and 122 digital check outs.  We had 2 children’s programs with 85 attending, 6 young adult programs with 127 attending, 8 adult programs with 73 attending.

Megan attended the Youth Retreat in Ashland.

The board reviewed the strategic plan one last time.  Ellen made a motion to approve the strategic plan, Kelli seconded.  All were in favor

Pat Thelen and Tiffany Guenther’s names were given to the city council as board member options to replace Megan.

Kalynda made a motion to adjourn, Kelli seconded.

 

 

LIED RANDOLPH PUBLIC LIBRARY

August 15, 2017

AGENDA
CALL TO ORDER

ROLL CALL: Kalynda Kuhl, Ellen Bierschenk, Peggy Leiting, Megan Shearer, Kelli Thelen.

Anyone desiring to view the Open Meetings Act may do so. It is located in the meeting room.

Ellen approved the minutes, Megan seconded.

Ellen made a motion to put $5,000 into a CD at 1st State Bank with an interest rate of 1.25%. Kelli seconded.

Eclipse notes- Only 20 glasses were sent from the library commission.  We purchased 75 more.  There will be taverns and tacos at the event.  Ellen volunteered to make cookies.  Rob Engel and Kaylie Pfanstiel will be doing activities. There will be coloring pages and cookie decorating.

Old business-

The board will review the strategic plan and report back next month.

We have 1.5 CE hours left that need to be completed by the end of Sept.

Megan made a motion to change the library mission statement to “ The Mission of the Lied Randolph Public Library is to inspire life-long learing for our community through programming, technology, and the joy of reading.”  Kalynda seconded.

New business-

Ellen made a motion to approve the hire of Megan Shearer, Kelli seconded.

A bid was collected from Connecting Point to put in new WIFI access points. The bid for hardware and install was $458. This would help us keep better track of users.

There is a Digitization grant due is October that we are applying for.  This would allow us to digitize our newspapers. The only catch is that patrons will not have access to these from home.

We need to be thinking of new board members to replace Megan.

$160 was collected from Monty Sellon’s paintings.  He took back the unsold paintings.

Ellen made a motion to approve changes to the following policies, Kalynda seconded.

-Weeding, Confidentiality of patron records, collection selection, interlibrary load, display cases and exhibits, finance, and circulation.

 

Kelli made a motion to adjourn, Kalynda seconded.

Lied Randolph Public Library

Minutes

July 10, 2017

 

The meeting was called to order.

Those in attendance: Julie Loberg, Peggy Leiting, Ellen Bierschenk, Megan Shearer, Julie Pfanstiel.

Anyone desiring to view the Open Meetings Act may do so. It is located in the meeting room.

Motion to approve minutes, financial reports and bills by Ellen, Megan seconded.  All were in favor.

Library Report:

Library Statistics: 1,107 visits with 1,715 items circulating, 314 computer uses and 88 digital checkouts.  We had 25 children’s programs with 307 attending.  We averaged 53 children each week for our Summer Reading Programs.

OLD BUSINESS:

Strategic Plan was discussed with the main objective to Attract and Retain Young Families.  Goal 1 include expanding activities at the park with plans for Frisbee Golf and a Biking/Hiking trail.  Goal 2 Publicize Community events more effectively. Goal 3 Engage more people in programs and activities, with possible outreach to Nursing Home.
Our strengths and weaknesses were discussed.

Our vision statement will be revised/shortened at the next meeting

The board needs 7 more CE Hours.

The Personnel Policy and the Continuing Education Policy were reviewed.  No changes were made.

NEW BUSINESS

Julie Pfanstiel announced her resignation from her position.  She will stay on the payroll and help as needed. She will be greatly missed.
We will place an ad in the paper for the job opening.

Megan made a motion to adjourn, Ellen seconded.  All were in favor.

 

 

LIED RANDOLPH PUBLIC LIBRARY

JUNE 12, 2017

Minutes

 

Members present: Kalynda Kuhl, Ellen Bierschenk, and Kelli Thelen, Peggy Leiting

Called to order by Kalynda. Ellen acted as Treasurer

Anyone desiring to view the Open Meetings Act may do so.  It is located in the meeting room.

Motion to approve minutes, financial reports and bills made by Kelli, seconded by Ellen

LIBRARY STATISTICS: 818 visits with 1,325 items circulating, 231 computer uses and 111 digital check outs.  We had 5 children’s programs with 58 attending.

-4 kids signed up for Reading buddies, having a hard time getting people lined up.

-Fair events- FFA will be doing the farmer’s obstacle course and also a farmer’s Olympics for a little bit older kid. Dino Del will be there for younger kids and ROAR will provide food.

-Site not updated for our continuing ed hours.

-Sellon’s painting will be up in the library until fair similar to how we did the wreath auction.  Peggy will post pictures on Facebook.

-We have an opportunity to apply for an Innovations Studio grant through the Library commission.  It would be a three year commitment. If we received the grant we would have a variety of machines available for use at our library. (3D printer, vinyl cutter, embroidery machine)  We would also have to have people sent to train and be available to help patrons.  At this point we don’t have enough man power or space, and Peggy most likely will not apply.

Motion to adjourn made by Ellen, Kelli seconded

 

LIED RANDOLPH PUBLIC LIBRARY
May 9, 2017
Minutes

 

Call to order:

Attendance: Peggy Leiting, Julie Loberg, Ellen Bierschenk, Kalynda Kuhl, Anneka Ramirez, Julie Pfanstiel

Approval of minutes, treasurer’s reports and bills: made by Kalynda, seconded by Kelli.

Board members watched continuing ed videos on the following topics: Building a better World, Begin with Books, Strategic Planning, Library budget, Project outcomes, and Evaluating Library Directors.

Public services and Emergency & safety policy changes: a few typing errors and changing hours. Motion to make changes made by Ellen, seconded by Kalynda.

Projector rental policy: change refundable deposit to $50. Motion to make changes made by Kalynda, seconded by Kelli.

Summer reading is planned and signups are online.  Doing 4 sessions this year to make numbers smaller.  Guests will be coming in for oldest groups. Game and Parks and Jackie Steffen among a few.

Afterschool programming changes for Fall 2017

-Mini sessions will be offered in varying lengths depending on activities.

-Attendance for sessions requires parent sign up and fee which includes snacks.

-examples of sessions include birds and castles with a culminating project.

-Scholarships available

-new programs will run through November then evaluate how it’s going.

-Peggy and Julie to look into “Bedtime Math” curriculum as suggested by Library administrator at meeting.

Motion to adjourn made by Kelli, seconded by Ellen.  All were in favor

After the meeting we discussed the survey and our strategic goal plans with the system administrator, Anneka Ramirez.