111 N. Douglas, P.O. Box 307, Randolph, NE 68771  |  402-337-0046  |  liedrandolphpubliclibrary@gmail.com

Policies

LIBRARY BOARD BY-LAWS

ARTICLE 1.   Name

This organization shall be called “The Randolph Public Library Board” existing by virtue of the provisions of Chapter 51 of the Laws of the State of Nebraska. (Nebraska Laws Pertaining to Libraries and Library Operation, page 16 and exercising the powers and authority and assuming the responsibilities delegated to it under the said Statue.

ARTICLE 2. Officers and Members

Section 1. The Board shall consist of five members who shall be residents of the Municipality.

Section 2. The members of the Library Board shall serve a four (4) year term, but no more than two (2) consecutive terms unless reinstated by the City Council. Two names shall be submitted to the City Council when appointing a new member.

Section 3. The officers shall be a president, a vice-president, a secretary, and a treasurer, elected from among the appointed trustees.

Section 4. Nominations for officers shall be made from the floor at the July meeting.

Section 5. If in attendance, the president shall preside at all meetings of the board. The president shall also authorize calls for any special meetings, appoint all committees, execute authorized documents by the board, serve as an ex-officio voting member of all committees, and generally perform all duties associated with that office.

Section 6. The vice-president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president.

Section 7. The secretary shall keep a true and accurate record of all meetings of the board. They shall be available for public inspection at the Library, shall issue notice of all regular and special meetings, shall answer correspondence as directed by the board, and shall perform such other duties as are generally associated with that office.

Section 8. The treasurer shall work with the City Clerk’s office in preparing pertinent financial data for the board, signing the present vouchers for outstanding bills, and shall perform such duties as are generally associated with that office. In the absence or inability of the treasurer, the duties shall be performed by such other members of the board as the president may designate. In the absence of both president and vice president, the treasurer shall preside at the meetings. The Treasurer shall assist the Librarian in preparing and submitting the annual report.

ARTICLE 3. Meeting

Section 1. The regular meetings shall be held the first Tuesday of every month unless notified otherwise.

Section 2. The annual meeting, which shall be for the purpose of the election of officers and the adoption of annual reports, shall be held at the time of the regular meeting in July of each year.

Section 3. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in the sequence shown so far as circumstances will permit:

  1. Roll call of members
  2. Disposition of minutes of previous regular meeting and any intervening special meeting
  3. Financial report and action on bills
  4. Librarian’s statistical report and previous month’s calendar
  5. Other reports
  6. Communication/ Updates
  7. Building maintenance and repair
  8. Staff
  9. Materials/ Equipment/ Supplies
  10. Library Programs/ Services/ Meetings
  11. Library Policy Budget
  12. Long-range planning
  13. Other unfinished business, new business, or public presentation to, or discussion with the board
  14. Adjournment

Section 4. Special meetings may be called by the secretary at the direction of the president or at the direction of the library director or at the request of 2 board members for the transaction of business as stated in the call for the meeting.

Section 5. A quorum for the transaction of business at any meeting shall consist of 3 members of the board present in person. For lack of quorum, written permission of absent members for payment of bills may be used.

Section 6. Conduct of meetings: Proceedings of all meetings shall be governed by Robert’s Rule of Order.

ARTICLE 4. Library Director and Staff

Section 1. The board shall appoint a qualified library director who shall be the executive and administrative officer of the library on behalf of the board and under its review and direction.

Section 2. The director shall recommend to the board the appointment and specify the duties of other employees and shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of library property, for and adequate and proper selection of books in keeping with the stated policy of the board, for the efficiency of library service to the public, and for its financial operation within the limitations of the budget appropriation. The staff shall have proper dress and behavior with a three-month probation period.

Section 3. In the case of part-time or temporary employees, the director shall have interim authority to appoint without prior approval of the board provided that any such appointment shall be approved by the board at its next regular meeting.

ARTICLE 5.  Committees

Section 1. The president shall appoint committees of one or more members each for such specific purposes as the business of the board may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which it was appointed and after the final report is made to the board.

Section 2. All committees shall make a progress report to the library board at each of its meetings.

Section 3. No committee will have other than advisory powers unless, by suitable action of the board, it is granted specific power to act.

ARTICLE 6. General

Section 1. An affirmative vote of the majority of all members of the board providing written notice of all proposed amendments shall have been delivered to all members at least 10 days prior to the meeting when such action is proposed to be taken.

Section 2. The by-laws may be amended by the majority vote of all members of the board provided written notice of the proposed amendment shall have been delivered to all members at least 10 days prior to the meeting at which action is proposed to be taken.

Section 3.  Any rule or resolution of the board, whether contained in these by-laws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which at least four (4) of the members of the board shall be present and four (4) of those present shall so approve.

Section 4. Board member dues to library associations and their expenses for attendance at appropriate workshops will be paid from library funds.

These above said measures adopted by the Randolph Public Library June 14,1990.

CONFLICT OF INTEREST POLICY FOR TRUSTEES

No Randolph Public Library trustee may use his or her position as a Randolph Public Library trustee to obtain financial or other gain for the private benefit of the trustee or for the trustee’s immediate family, or for an organization with which the trustee is associated.

In the event that a conflict-of-interest situation should arise, a trustee will be expected to voluntarily abstain from discussion or voting on any issues which the trustee recognizes as a conflict-of-interest position. If any other member of the board perceives a possible conflict of interest for any other trustee, the conflict should be pointed out and the group as a whole should decide whether or not the issue really represents a conflict of interest for the trustee/s in question before the discussion on the issue proceeds.

The Freedom to Read Statement

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

  1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.

Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

  1. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.

Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

  1. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.

No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

  1. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.

To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.

  1. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.

The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.

  1. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.

It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

  1. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one.

The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.

A Joint Statement by:

American Library Association
Association of American Publishers

Subsequently endorsed by:

American Booksellers for Free Expression
The Association of American University Presses
The Children’s Book Council
Freedom to Read Foundation
National Association of College Stores
National Coalition Against Censorship
National Council of Teachers of English
The Thomas Jefferson Center for the Protection of Free Expression

Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

 I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.

VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people’s privacy, safeguarding all library use data, including personally identifiable information.

Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019.

Inclusion of “age” reaffirmed January 23, 1996.

 Although the Articles of the Library Bill of Rights are unambiguous statements of basic principles that should govern the service of all libraries, questions do arise concerning application of these principles to specific library practices. See the documents designated by the Intellectual Freedom Committee as Interpretations of the Library Bill of Rights.

Professional Ethics

ALA’s Code of Ethics is the responsibility of the Committee on Professional Ethics (COPE). The Code of Ethics is the document that translates the values of intellectual freedom that define the profession of librarianship into broad principles that may be used by individual members of that profession as well as by others employed in a library as a framework for dealing with situations involving ethical conflicts. 

Code of Ethics

As members of the American Library Association, we recognize the importance of codifying and making known to the profession and to the general public the ethical principles that guide the work of librarians, other professionals providing information services, library trustees and library staffs.

Ethical dilemmas occur when values are in conflict. The American Library Association Code of Ethics states the values to which we are committed, and embodies the ethical responsibilities of the profession in this changing information environment.

We significantly influence or control the selection, organization, preservation, and dissemination of information. In a political system grounded in an informed citizenry, we are members of a profession explicitly committed to intellectual freedom and the freedom of access to information. We have a special obligation to ensure the free flow of information and ideas to present and future generations.

The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.

  1. We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
  2. We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
  3. We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
  4. We respect intellectual property rights and advocate balance between the interests of information users and rights holders.
  5. We treat co-workers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.
  6. We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
  7. We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
  8. We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.
  9. We affirm the inherent dignity and rights of every person. We work to recognize and dismantle systemic and individual biases; to confront inequity and oppression; to enhance diversity and inclusion; and to advance racial and social justice in our libraries, communities, profession, and associations through awareness, advocacy, education, collaboration, services, and allocation of resources and spaces.

Adopted at the 1939 Midwinter Meeting by the ALA Council; amended June 30, 1981; June 28, 1995; January 22, 2008; and June 29, 2021.

Active Shooter Policy

01-2023 Reviewed

Lied Randolph Public Library

An Active Shooter is described as an individual actively engaged in killing or attempting to kill people in a confined and populated area.

Customers and visitors will look too employees to direct them to safety, as they are familiar with the building and workspace.  Employees should be prepared to take immediate action, remain calm and professional, and be prepared to lead.

Lied Randolph Public Library encourages staff to react to an Active Shooter Event in three possible ways:

Run. Hide. As a last resort, only if your life is in danger, Fight.

Run
• If there is an escape path, attempt to evacuate
• Evacuate whether others agree or not
• Leave your belongings behind
• Help others escape if possible
• Prevent others from entering the area
• Call 911 when you are safe

Hide

• If you cannot escape, find a place to hide
• Lock and/or blockade the door; turn off lights
• Silence your cell phone
• Hide behind large objects
• Remain very quiet

Your hiding place should:
• Be out of the shooter’s view
• Provide protection if shots are fired in your direction
• Not trap or restrict your options for movement

 Fight
 • As a last resort, only if your life is in danger, attempt to incapacitate the shooter
 • Act with physical aggression
 • Improvise weapons
 • Commit to your actions

 911 – When Law Enforcement Arrives
• Remain calm and follow instructions
• Keep your hands visible at all times
• Avoid pointing or yelling
• Know that help for the injured is on its way

Circulation Policy
04-2023 reviewed

Lied Randolph Public Library

All borrowers must be registered and have a valid library account to borrow library materials.  The borrower must be in good standing at the library and not owe for damaged or lost materials. 

Children (school age) must have a parent or guardian give their consent on the application form before a new card can be issued.  This parental signature is not required for children who are renewing cards.

The loan period for books, magazines, cake pans, and audio books is two weeks. Renewals may be made on items that are not on hold.  The loan period for DVDs is 1 week unless special circumstances are present, and more time is requested.  There shall be a limit of 5 DVDs per person or 5 per household and 20 books/magazines.

A probation period may be enforced to limit the number of items checked out to 2 DVDs and 5 books for three months for new patrons. Limited checkouts may be necessary for a new patron without a permanent address or a current patron that consistently returns materials late.  

There will be no fines on late materials but those with lost or damaged items will be charged replacement cost.  Phone calls, emails, texts and/or Facebook messages will be sent to notify patrons of overdue books.  Letters are then sent when the items are not returned. Materials received through inter library loans will be fined according to the lending library.

If materials are damaged and unsuitable for the collection, the patron must pay the replacement cost.  Notice of these charges will be sent to the borrower. The records of the library indicating the identity of any individual who borrows or uses the library’s documents, or any other materials, resources or services may not be disclosed.


Collection Development Policy
03-2023 Reviewed

The Library Director and the Library Board shall jointly study, plan and develop policies for the selection of library materials, and for general collection development.

All materials shall be selected and retained or discarded by the Librarian and Staff in conformance with selection and weeding policies.

The Library will purchase material for children, young people and adults; fiction and nonfiction; materials that inform, instruct, provoke thought, and address issues. The collection shall include a broad range of subject material but will give special consideration to material with regional significance. Materials will not be excluded for selection because of the race or nationality or the social, political, or religious views of the author.

The librarian shall include regional sources such as the Omaha World Herald reviews, Golden Sower Award Nominees, Newberry Award Books, and Caldecott Award Books when selecting materials. Patron recommendations will be considered. Current popular material on bestseller lists will be included on a regular basis.

Gifts must meet the same selection criteria as material purchased. All gifts will be accepted only with the provision that if the material does not fit into the collection, the gifts may be disposed of by the library.

Confidentiality of Patron Records

02-2023 Reviewed

It is the policy of the Lied Randolph Public Library to maintain confidentiality of its patron’s records.  The records of the library indicating the identity of any individual using the library’s materials may not be disclosed.  The computer daily sign-in records are not kept.


Continuing Education Policy/Staff Professional Development
03-2023

The Lied Randolph Public Library encourages the attendance of all staff members and trustees at professional meetings, conventions, conferences, and continuing education classes.  When possible, time will be allowed with pay for staff members to attend.

Mileage for one car, registration fees and expenses for staff members to attend state and systems library meetings will be allowed. 

The current rate/mile set by the City of Randolph will be paid for mileage.

The library shall pay membership dues for the Nebraska Library Association for the director and assistant director.

Disc Golf Lending Policy

04-2023 Reviewed

All borrowers must be registered and have a valid library account or be on an account with an adult patron. The borrower must be in good standing at the library and not owe for damaged or lost materials.

Children (school age) must have a parent or guardian give their consent when they are checking out Disc’s. The checkout period is 3 days.

Patron is responsible for the bag of Disc’s and will report any problems when checking them in, (such as loss or damage). If patron is at fault, any and all replacement or repair costs will be assessed to the user.

If you need to place the Disc’s in the night drop when returning, please put Disc’s and folded up bag in the night drop individually.


Displays and Exhibits Policy
04-2023 Updated

Display Cases and exhibits

  • The Library display cases are available to organizations and individuals engaged in educational, cultural, intellectual or charitable activities. The cases are not available for any political or religious displays.
  • Displays do not reflect endorsement or advocacy for any particular point of view by the Library. The views expressed implicitly or explicitly in any displays are those of the parties using the space.
  • Contact the Library Director to request display space.
  • Proposed exhibits must be within the public interest and consistent with the role of the Lied Randolph Public Library. Final approval of the actual exhibit along with schedule confirmation will be available after review by the Director or a staff member acting for the Director.
  • The Library reserves the right to limit the frequency, length, and placement of exhibits.
  • Library use of display space takes precedence in scheduling. Three days notice will be provided to exhibitors in the event a library use will preempt a scheduled user.
  • The Library assumes no responsibility for the possible damage or theft of any item displayed or exhibited.
  • The display areas are not available for commercial use or benefit. Artists displaying their work may leave a phone number or address at the circulation desk should viewers wish to contact them.
  • The Board of Trustees has the final decision on the interpretation of the above paragraphs.


Donation Policy
04-2023 Updated

The Lied Randolph Public Library Board gladly accepts books, videos, games, and other items as gifts.  However, the Board reserves the right to determine which items will be added to the collection and would prefer publication dates within the past 5 years.  It will be explained to those donating that unused items will be placed on a book or rummage sale with proceeds going to the library to add new items to the collection.

Monetary memorial gifts will go through the Friends of the Library group.  The Friends will contact family members and send thank you notes.  Names will also be noted in our memorial/donation book located in the library.

Education/Meeting Room Policy
07/2024 Updated

Meeting Room Fees: The use of meeting rooms is free of charge to non-profit civic, social, cultural, educational, and government organizations, are free of charge, and are not held with the intention of generating revenue.

Donations to the library’s gift fund are accepted with pleasure.

The fee assessed for for-profit groups, personal use or businesses is $50.00

For-profits presenting educational seminars are subject to meeting room rental fees unless the program is being presented at the direct invitation of the Library.

Applicants must be at least 21 years of age.

Payment must be made at the time of reservation. Applicants will be responsible for any damage that may occur.

•    Food and beverages may be served provided that all evidence of food is removed from the premises before leaving, the kitchenette is cleaned, and all trash is properly bagged and discarded. No food or beverages may be stored at the Library.

•    Preparation of the room for the meeting and clean-up following the meeting are the responsibilities of the group requesting use of the room. The group will also be responsible for any damage to Library property.

•    The library staff is not responsible for the supervision of children while adults are attending meetings. A copy of the Library’s Policy on Unattended Children may be obtained from the Library.

•    The Library is not responsible for lost or stolen items. Smoking is not permitted in the Education/Meeting Room or anywhere in the Library.

Each group using a meeting room shall be responsible for ensuring that the meeting room is returned to the same condition after the meeting as it was prior to the meeting. Failure to restore the meeting room to such prior condition shall render the group liable to the Board of Library Trustees for the cost of repair and clean up and may result in forfeiture of future bookings.

Under no circumstances may use of the meeting rooms interfere with the use of the library by other patrons, the work of the library staff or any other aspect of normal library operation.

                  Permission to use the rooms does not constitute endorsement or sponsorship of any program or event by the library. The library’s name may be used only in reference to location, not sponsorship. Any false, misleading or incomplete statement on the application form shall be grounds to forbid the use of meeting rooms by the applicant group.

The meeting room key along with a number of participants may be left in the book return if the library is closed.  Contact the library staff to have your deposit refunded.

Name_________________________                       

Date__________________________                       

Responsible party signature _________________________________________________

Time_________________________                                                             

Meeting Room Contents:

  • 13 Tables 3 Round tables
  • 36 Chairs (more chairs from main library may be used if needed)
  • DVD player
  • Projector
  • Coffee Pot 30 cup and 12 cup
  • Microwave
    Full size & Apartment Refrigerator
  • Wireless Internet

Vacuum is located in the meeting room closet.  Trash may be placed in the utility room located beside the woman’s bathroom

The rooms max capacity is 92 but with tables it is 43.

Emergency and Safety Policy
06-2023 Updated

Fire

At the first indication of smoke or flame, investigate the situation to determine the location and extent of the fire.  If the fire can obviously be contained and extinguished quickly and safely by staff, proceed to do so.  However, if there is any doubt about whether the fire can be controlled immediately call 911 and clear the building.  Fire extinguishers are located between the bathrooms and by the basement door.

Fire Alarm panel is located in the front entry.  If the alarm is pulled, find, and reset alarm.  Go to the panel and hold down the system reset until it quits flashing, it will ask for password, 2222, then hit the enter button. Please phone Electronic Contracting Co @ 402-466-8274 for repairs.  Backup batteries will need to be replaced every 3-5 years.

Tornado Warnings

During a tornado warning, the Library is not open for service, but it will remain unlocked for

shelter. A tornado warning is declared in one or both of the following ways: the sounding of sirens or announcements on the radio. Everyone must take shelter in the basement storeroom. All customers are required to take shelter in the assigned area or leave the building until the National Weather Service has canceled the warning. Children under 18 will not be allowed to leave unless they are with a parent or guardian. Should the warning extend beyond the regular hours of operation, staff will remain until the warning has expired and the building is secured.

Health Emergencies

Staff members should exercise caution when administering first aid of even a minor nature because of the safety of the injured individual and the potential liability of the staff member.  An AED is located between the bathrooms. Without specialized training it is not advisable for staff to undertake more than keeping the sick or injured patron comfortable and protected from needless disturbance until medical help can be obtained.  Since each case is unique, staff members should use their own judgment to do what is prudent and reasonable.  The Rescue Squad/Police should be called immediately in the event of any serious problem.  No medication should ever be dispensed to the public.

Power, Water, Heating, Building Problems
Contact the City Office, 402-337-0567 After hours # 402-337-9952

Bomb Threats

In case of a bomb threat, keep the caller on the line as long as possible.  Ask the caller to repeat the message and try to write down every word spoken by the person.  If the caller does not indicate the location of the bomb or the time of possible detonation, ask for this information.  Immediately call the police and clear the building.

Bad Weather

Closing will be at the discretion of the Library Director, or an employee designated by the director.  Let the City Office know (402-337-0567), place a sign in the door, if possible, post on Facebook and contact radio station US 92.


Finance Policy
06-2023 Reviewed

The Lied Randolph Public Library is supported by the City of Randolph.  The Treasurer of the Library Board will pay library bills at the regular monthly meeting, checks will also be co-signed by the City of Randolph Treasurer. If treasurer is unavailable the Library Board president will sign the checks. The Library Director will prepare the bills and present them for payment.  A record of the bills will be kept with the minutes of the Library Boards monthly meetings.

Interlibrary Loan Policy
02-2023 Reviewed

An interlibrary loan is a transaction, in which library material, or a copy of the material, is made available by one library to another, upon request. It is offered to all registered borrowers in good standing.

Materials which normally are not loaned include newly published material, old, rare or valuable material, reference and genealogical material, multi-volume sets, and material that is in high demand.

To request material you will need, at the least, the author and title.

Normally the requested item will be delivered within one week.  Patrons will be notified when the item has arrived.

Typically, books are available for 3 weeks. If you need additional time to use the material please contact us as soon as possible. If an item is lost or damaged the patron is responsible to cover the cost and processing of the item.

iPad Use Policy
01-2023 Updated

All borrowers must be registered and have a valid library account or be on an account with an adult patron. The borrower must be in good standing at the library and not owe for fines or damaged materials.

Children (school age) must have a parent or guardian give their consent when they are issued a library card. They agree that they and all others under their card are agreeing to abide by the Lied Randolph Public Library’s internet use program on the library’s laptops, desktops, and iPads.

iPads are for in-library use only. Leaving the library building with a device will be considered theft of library property and will be reported as such to the proper legal authorities.

iPads may not be reserved and are only available on a first-come, first-served basis. They are set up on specific dates to be used with the Osmos programs. Patron’s need to sign in when using the iPads.

iPad periods are for up to 1 hour and possibly more depending on special circumstances, library hours and time of use.

Immediately report to the library staff any loss of, or damage to, an iPad.  Do not attempt to troubleshoot problems with iPad. If patron is at fault, any and all replacement or repair costs will be assessed to the user.

Each iPad will be pre-loaded with applications and programs that have been purchased by the library or that came with the iPad initially. No downloading of APPS is allowed.

Internet, Wi-Fi, and Computer Usage Policy
06-2023 Reviewed

The Lied Randolph Public Library provides access to the internet for library patrons, community members, and guests at no charge.  Patrons wishing to use these services must agree to this policy and sign in with their Name/Date/Time. 

Internet users under age 14 must have a parent or guardian come to the Library and complete a library card application with permission to use the internet.  Children under age 14 will be limited to 1 hour of computer time.  Special consideration can be given for homework and research. Parents or legal guardians may restrict their own children from access to Internet resources. Parents or legal guardians are responsible for supervision to ensure their children’s use of Internet resources is appropriate and safe. Library staff does not supervise users of resources, regardless of user’s age.

The Library Director and staff may establish time limitations and usage schedules as needed.

Information available through the Internet is not warranted by the Library to be accurate, authoritative, factual or complete. The availability of information via the Internet does not constitute any endorsement of the information. Users must be responsible for verifying the accuracy of any material.

Misuse or abuse of the equipment or rudeness to other patrons will result in loss of privileges. First offense will result in loss of privileges on computers for one week, second offense, two weeks. Third offense will cancel their right to use the computers for 6 month.

No food or drink near the computers.

Additionally, computer/internet users are asked to be respectful of the equipment and of others and are forbidden to use the library’s services in an illegal or immoral manner. The library staff has the right to refuse or revoke the use of the public computers/internet to anyone.

The library encourages use of Wi-Fi. Patrons are allowed to bring their own device(s) into the library and/or use the Wi-Fi within its range outside of the building. Guests using their own device will choose RPLibrary_Guest.  There is no password to join.

Internet Safety Policy
07-2022 Reviewed

Introduction

It is the policy of Lied Randolph Public Library to: (a) prevent user access over its

computer network to, or transmission of, inappropriate material via Internet, electronic

mail, or other forms of direct electronic communications; (b) prevent unauthorized access

and other unlawful online activity; (c) prevent unauthorized online disclosure, use, or

dissemination of personal identification information of minors; and (d) comply with the

Children’s Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254(h)].

Definitions

Key terms are as defined in the Children’s Internet Protection Act.

Access to Inappropriate Material

To the extent practical, technology protection measures (or “Internet filters”) shall

be used to block or filter Internet, or other forms of electronic communications, access to

inappropriate information.

Specifically, as required by the Children’s Internet Protection Act, blocking shall

be applied to visual depictions of material deemed obscene or child pornography, or to

any material deemed harmful to minors.

Subject to staff supervision, technology protection measures may be disabled for

adults or, in the case of minors, minimized only for bona fide research or other lawful

purposes.

Inappropriate Network Usage

Internet Safety Policy

To the extent practical, steps shall be taken to promote the safety and security of

users of the Lied Randolph Public Library online computer network when using electronic mail,

chat rooms, instant messaging, and other forms of direct electronic communications.

Specifically, as required by the Children’s Internet Protection Act, prevention of

inappropriate network usage includes: (a) unauthorized access, including so-called

‘hacking,’ and other unlawful activities; and (b) unauthorized disclosure, use, and

dissemination of personal identification information regarding minors.

Education, Supervision and Monitoring

It shall be the responsibility of all members of the Lied Randolph Public Library staff to

educate, supervise and monitor appropriate usage of the online computer network and

access to the Internet in accordance with this policy, the Children’s Internet Protection

Act, the Neighborhood Children’s Internet Protection Act, and the Protecting Children in

the 21st Century Act.

Procedures for the disabling or otherwise modifying any technology protection

measures shall be the responsibility of the Director or designated representatives.

Adoption This Internet Safety Policy was adopted by the Board of Lied Randolph Public Library at a public meeting, following normal public notice, on July 18, 2022


Laptop Lending Policy
06-2023 Updated

The Lied Randolph Public Library, at its discretion, lends laptop computers as a public service.  Given the expense of the equipment, the library requires photo identification and a library card.  The borrower must be at least 18 years of age and the borrower’s library account must be in good standing. A security deposit of $100.00 will be required for out-of-library use and the replacement cost of the laptop is $1,400.00.  Replacement fees may apply if there is damage to the computer. The checkout period is one week.

The borrower is responsible for the laptops and will report any problems when checking them in.

The borrower warrants that the equipment was in good working order when borrowed and that the borrower will reimburse the Library if the equipment is damaged, lost, or stolen while checked out.

The equipment CANNOT be returned in the book drop. Until the equipment is placed in the hands of a library staff member and is checked in, it is the borrower’s responsibility. 

Any security deposit will be returned to the borrower when the equipment is returned in the same condition as borrowed. If parts or pieces of the equipment are missing or damaged, the deposit will be held by the Library until the costs for repair and/or replacement have been paid by the borrower.

Library use takes precedence over all other uses. No equipment is guaranteed to be available.

MakerSpace Policy
05-2022 New

The MakerSpace is provided as a community resource to allow people to engage with technology, improve their digital skills, and be creative.

 Rules for Use

  •  Patrons must sign a Library MakerSpace Use and Release Agreement before using any MakerSpace equipment.
  •  Patrons must complete the required training for any piece of equipment before using or reserving the equipment. Training requirements are unique to each piece of equipment and can be found on the library’s website.
  •  Patrons must be 19 years old to use the equipment without supervision.  Patrons age 12-18 may use the equipment with parental permission and at the discretion of the library staff.
  • Patrons are strongly recommended that they reserve a time to use the equipment by contacting the library.
  • Training will need to be scheduled in advance.
  •  Reservations may be for a maximum of 3 hours at a time. Extensions on reservation times will be allowed if there are no other scheduled reservations at that time.
  •  Up to three active reservations may be held at any one time.

 Safety and Responsibility

  • Patrons using the MakerSpace agree to use the equipment in a safe way, and only after receiving the required training.
  •  Patrons must report accidents and/or equipment damage immediately. Patrons will immediately discontinue use of any equipment that becomes unsafe or in a state of disrepair.
  •  Following use, all equipment should be in the same condition as it was when the patron began using it. Normal wear and tear are expected. However, patrons agree to pay for the loss of or damage to any items when there is misuse of the equipment. The cost for the loss or damage will be based on actual costs for repair or replacement, including any parts and labor.
  •  Patrons acknowledge the inherent risks in the use of the MakerSpace equipment and that their voluntary participation in using such equipment may result in injury or damage to themselves or their personal property. Patrons fully assume these risks and release the Lied Randolph Public Library and the City of Randolph from any liability.

Non-Discrimination Policy
09-2023 New

The Lied Randolph Public Library maintains an educational environment that is free from discrimination and harassment. The library does not discriminate based on age, race, religion, sex, national origin, disability, sexual orientation, gender identity and expression, veteran status or any other characteristic protected by federal or state law.  This policy shall prevail in all matters concerning staff members, the public and with individuals with whom the library does business.

Patron Behavior Policy
03-2023 Reviewed

The Lied Randolph Public Library is committed to promoting an enjoyable and safe environment where patrons and staff can fully benefit from and utilize the Library’s resources and services.  We expect patrons to behave responsibly, respectfully and with consideration for others.  The following guidelines must be honored.  Disruptive behavior is not allowed.  Disruptive behavior may include but is not limited to:  running, playing audio equipment so others can hear, inappropriate cell phone use, threatening or harassing behavior, public intoxication, talking loudly, or engaging in any other behavior which library staff may interpret as disturbing to themselves, other patrons, and/or the library environment.
Weapons and explosives are not allowed on library property.

  • Physically abusing or assaulting other patrons or staff.
  • Appropriate attire including shoes and shirts must be worn.
  • Destruction of property, whether belonging to staff, patrons or the Library building, is not allowed.
  • Sleeping in the Library is not allowed.  If staff members are unable to wake up or determine the health of a patron, an ambulance may be called.
  • Children 7 years old and under must be accompanied by an adult or responsible caregiver in the library at all times.
  • Limited snacking is allowed but food or beverages should not create a mess or disturb other patrons.  No food or drink is allowed in the computer room.
  • No soliciting or selling items
  • Distribution of or posting of any printed material except through authorized library procedures.
    If they are not honored, the library staff reserves the right to ask any patron to leave the library immediately.  Repeat violations may result in additional restrictions.


Physical Facilities
04-2023 Reviewed

The Lied Randolph Public Library will strive to provide and maintain public library facilities, which meet the physical requirement of modern library service.  These facilities will offer a safe, pleasant place to read, look, listen and learn and partake in library services and programs.  The building is handicap accessible.

Personnel Policy
05-2023 Reviewed

The duly appointed library board shall have all management rights, authority and responsibility of the library and library personnel.

The library board shall select the director of the library.

The library board shall provide an effective orientation for new directors to assure that the director understands the policies and processes related to the daily operation of the library. The expectations of the board in regard to administrative processes and protocol, particularly as they relate to conducting effective board meetings, and the rules and requirements for state certification and any assistance which is provided by the library to acquire and maintain appropriate certification. 

The director shall be responsible to the library board in matters pertaining to and concerning the library; be present at monthly board meetings and prepare and present such reports and meeting documents as requested.

The director shall hold regular meetings with staff and /or volunteers for training library staff and volunteers.

The director will be responsible for preparing annual performance assessments for library staff and volunteers.

The director shall have the responsibility for collection development for all materials in the library; this includes selection, ordering, processing, weeding, and inventory of the collections according to the guidelines in the policy.

The director will recommend changes in or additions to library policies as needed.

The director will perform preparatory work to assist the board with regular library planning.

Salaries, sick leave, vacation policy, bereavement leave, jury duty and all other policies are under the jurisdiction of the City and set by the City.

An employee of the Randolph Library may be dismissed for any action or behavior that causes the Library’s image or operation to be diminished.

This includes but is not limited to: incompetence, misconduct, inattention to assigned duties, or unapproved absences from work.

While notice of intent to terminate can be expected, the Library reserves the right to dismiss an employee without notice in cases involving theft, drug or alcohol abuse, criminal activity or in instances of significant misconduct.

A library employee wishing to resign or retire from employment must notify the director or library board as soon as practicable. The library requests a minimum notice of two weeks. For the library director a notice of at least one month is preferred.

It is the policy of the Randolph Public Library to provide an equal employment opportunity for all qualified and qualifiable persons. Equal employment opportunity shall be according to the provisions of State and Federal Laws and Regulations.

In compliance with the Drug-Free Workplace Act of 1988, the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited while preforming work for the Randolph Public Library, whether that work is carried out in the workplace building or not. All employees shall abide, as a condition of employment, by the terms of this notice and shall notify the library director of the board within five (5) days of any criminal drug statute for a violation occurring in the workplace.

Harassment based on sex is a violation of Title VII (Federal Law) and Statute 111.36b (state law). Sexual harassment, either verbal or physical, is an unlawful employment practice and will not be tolerated by the Randolph Public Library.


Projector Lending Policy
01-2023 Reviewed

The Lied Randolph Public Library, at its discretion, will lend out a projector.  Given the expense of the equipment, the library requires photo identification and a library card.  The borrower must be at least 18 years of age and the borrower’s library account must be in good standing. A security deposit of $50.00 will be required for out-of-library use and the replacement cost of the projector is $500.00. The checkout period is one week.

The borrower is responsible for the projector and will report any problems when checking them in.

The borrower warrants that the equipment was in good working order when borrowed and that the borrower will reimburse the Library if the equipment is damaged, lost, or stolen while checked out.

If the equipment is not returned on time, a late fee will be assessed ($1 per day) up to the replacement cost of the device.

The equipment CANNOT be returned in the book drop. Until the equipment is placed in the hands of a library staff member and is checked in, it is the borrower’s responsibility. 

Any security deposit will be returned to the borrower when the equipment is returned in the same condition as borrowed. If parts or pieces of the equipment are missing or damaged, the deposit will be held by the library until the costs for repair and/or replacement have been paid by the borrower.

Library use takes precedence over all other uses. No equipment is guaranteed to be available.


Public Services
11-2022 Updated

The Lied Randolph Public Library will be open 10:00 a.m. to 6:00 p.m. on Monday, Tuesday, and Thursday, 10:00 a.m. to 6:00 p.m. on Wednesday and 9:00-1:00 on Saturday.  The library will be closed for lunch on Wednesday and Thursday between 12:00 and 1:00.  The library will not be open on New Years Day, Memorial Day, July 4, Labor Day, Veterans Day, Thanksgiving Day, Christmas Eve day, Christmas Day, or the evenings prior to these holidays.  If any of these holidays fall on Sunday, the library will be closed on Monday. The library may be closed to the public because of severe weather or natural disasters.   The Library Director may exercise his/her judgment in determining the need for closing the building.  The City Administrator should be notified as soon as possible. The library may be closed on other special occasions when other businesses are closed.

All borrowers must have a library number in order to check out books and other materials. Numbers are available at no charge.  All accounts will be routinely asked to update personal registration information.  Proof of identity and address is required.

The library staff will provide guidance and assistance for people to obtain the information they seek.

The library will initiate programs, story hours, and discussion groups to stimulate the use of library materials and to guide in the effective use of technology and related software.

Proctoring for tests is available.
Musical Instrument Park
MakerSpace
Digital Collections
The library offers faxing, laminating, scanning, and copying for a fee. 

Interlibrary Loans (ILL)

Everyone may use all reference materials and collections within the library building.  Anyone may use the public Internet Service who reads and agrees to the policy agreement and guidelines.  Anyone under 17 years of age must have a parent sign a consent form (library registration form). 

Service will not be denied or abridged because of religious, racial, social, economic, or political status.

The use of the library and its services may be denied temporarily for due cause.  Such cause may include but not be limited to failure to return books or to pay penalties, destruction or theft of library property, disturbance of other patrons, or any other objectionable conduct on library premises.

Request for Reconsideration Policy

03-2023 Updated

The library is a tax-supported institution; any citizen has the right to question the inclusion or exclusion of any title in the library’s collection.  The library staff will make every attempt to listen to and understand the person complaint.

Library cardholders wishing to have specific items removed from the collection should use a Request for Withdrawal of Material form which may be obtained by contacting the Library Director.  Return the completed form to the Library Director.  The request will be presented to the Library Board at the next monthly meeting.  Prior to the meeting the board will be notified of the complaint and have an opportunity to review the item.  Patrons are limited to no more than three material complaints per calendar year.  Patrons must fill out one Request for Consideration form for each item.

At the board meeting a decision will be made if the item should be restricted or removed.  In keeping with the Library Bill of Rights, this policy adheres to the following interpretation, which has been adopted by the American Library Association: “Challenged materials which meet the criteria for selection in the materials selection policy of the library should not be removed under any legal or extra-legal pressure”.


Unattended Children Policy
05-2023 Reviewed

The Lied Randolph Public Library welcomes children of all ages to use its facilities and services.  In an effort to ensure the safety and well-being of the children and maintain an atmosphere of constructive library use, the following policy regarding appropriate use of the library by children and their caregivers is adopted.

POLICY:

Responsibility for the welfare and the behavior of children using the library rests with the parent/guardian or an assigned caregiver.  Though staff will always respond with care and concern, they cannot assume responsibility for children’s safety and comfort when they are unattended.  Staff may need to contact authorities either to assist with the enforcement of discipline in the library or to ensure the safety of an unattended child.

Weeding Policy
05-2023 Reviewed

General guidelines for weeding are:

1. Last date of circulation ­ If the material has not been in general use during the past three to five years (depending on the type of material).

2. Physical condition – If the condition is badly worn or excessively dirty, the item may be weeded, and a decision concerning replacement should be made.

3. Timeliness – This is one of the most frequent criteria: Reference may be to: (a) out-of-date materials, particularly in the sciences and technology. A rule of thumb is to reconsider almost anything more than three to five years of age, (b) materials no longer in demand, or current community needs (c) older editions no longer used.

4. Reliability- ­ Viewpoints change and must be reflected in the collection.

5. Duplicates ­- Where there are duplicates and none seem to be circulating or used, a single copy may be all that is needed.

7. Reference works should be given special attention in order that all the above criteria be applicable in all the special areas. Current information in this area is critical.

8. Yearly weeding of 3-5% of the collection will be completed.9. Materials no longer useful may be sold for a small fee, taken to a used bookstore, given away or destroyed.

Lied Randolph Public Library

Request for Reconsideration of Library Material


 Note:
1. This form must be fully completed and submitted to the library director in order for an item to be reconsidered.
2. Please print legibly.
3. Materials will not be removed solely as a result of pressure or demand.
4. A review committee will be appointed and charged with considering the request, researching critical response to the material, and making a recommendation within one month’s time of committee formation.
5. The library director will notify the patron in writing of the decision made.
 6. The patron may appeal the decision by appearing before the Library Board of Trustees at the next meeting, whereupon the Board of Trustees will make the final decision regarding the status of the material.

_____________________________________________________________________________________

Date of Request_____________________________

Request Initiated by ________________________________________ Signature________________________________
Address______________________________________
Telephone _______________________________________________________________________ Complainant represents: ___him/herself ___organization (specify name) ________________________________________________________________________ Material Format: ____Book ____Video ____Audio ____other (specify) ________________________________________ Author/Artist/Director: ______________________________________________________________________________
Title: _________________________________________________________________________
Publisher/Producer: ______________________________________________________________________________
Publication Date: ______________________________________________________________________________

1. Did you read/view/listen to the entire item?

2. To what do you object? (Cite pages, scenes, etc.)

 3. What do you believe is the theme or purpose of this material?

 4. What do you feel might be the result of reading/viewing/hearing this material?




 5. Is your objection based upon personal experience to it or reports you have heard or read?

 6. What would you like the library to do about this item?

 7. What alternative book/video/audio recording of equal quality do you recommend that will convey a  similar perspective?